- Leading facilities and building services organization supporting commercial customers across North America.
- Large, privately held company with a significant national footprint and continued growth trajectory.
- Corporate headquarters located in the Charlotte area, supporting a network of regional operating businesses.
- Collaborative corporate environment where employees work closely with leadership and cross-functional teams.
- Stable organization with a strong reputation in its industry and a history of strategic expansion.
- Culture that values professionalism, customer service, accountability, and teamwork.
WHAT THEY OFFER YOU
- Hybrid work schedule with remote flexibility on Mondays and Fridays and in-office collaboration Tuesday-Thursday.
- Opportunity to work directly with corporate leadership and gain exposure to a variety of business functions and special projects.
- Highly visible role with ownership of office operations and day-to-day administrative coordination.
- Competitive compensation and comprehensive benefits package including medical, dental, vision, and retirement benefits, plus additional office perks.
- Stable organization with long-term growth opportunities and the chance to make an immediate impact.
WHY THIS ROLE IS IMPORTANT
- Serves as the face of the corporate office, creating a welcoming and professional experience for employees, visitors, vendors, and business partners.
- Ensures the smooth day-to-day operation of the headquarters office by coordinating facilities, supplies, vendors, mail services, and office resources.
- Acts as a central point of communication between employees, building management, and external service providers.
- Supports executive leadership and corporate teams through scheduling, administrative projects, meeting coordination, and office logistics.
- Helps maintain an organized, productive, and professional workplace environment that supports company operations.
- Provides critical support across multiple departments while handling confidential information with discretion and professionalism.
THE BACKGROUND THAT FITS
- 1-3+ years of experience in office coordination, office management, administrative support, or corporate receptionist roles.
- Experience supporting a professional corporate office environment with responsibility for office operations, vendor coordination, and administrative tasks preferred.
- Strong customer service and communication skills with the ability to interact professionally with executives, employees, and visitors.
- Highly organized individual who can manage multiple priorities while maintaining attention to detail and accuracy.
- Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Experience handling confidential information and exercising sound judgment in a fast-paced business environment.
- Self-motivated, proactive professional who enjoys creating structure, solving problems, and keeping operations running smoothly.
- Notary Public in North Carolina, or willing to obtain certification shortly after joining the organization.
