THE TEAM YOU WILL BE JOINING

• Join a large, established energy and utilities organization supporting engineering, asset management, and project closeout activities.

• Work closely with Engineering, GIS, Enterprise Asset Management (EAM), permitting, project teams, ARC Analysts, and third-party vendors to ensure projects are accurately and completely closed.

• Serve as a key point of coordination responsible for validating asset information, resolving outstanding project items, and ensuring required systems and documentation are updated.

• Join a team that values strong follow-through, attention to detail, organization, and the ability to coordinate across multiple stakeholders.

LOCATION

• Charlotte, NC preferred

• Candidates located near other company locations may be considered for exceptional experience.

• Candidates should be prepared to complete an in-person, onsite skills assessment as part of the interview process.

WHAT THEY OFFER YOU

• Opportunity to support highly visible projects within a major utilities organization.

• Exposure to engineering, GIS, Maximo/EAM, asset management, work-order management, permitting, and project closeout processes.

• Highly cross-functional role partnering with engineering and operational teams to ensure projects and associated asset records are fully completed.

• Opportunity to utilize analytical, organizational, and systems skills to identify outstanding requirements and drive projects through final closeout.

WHAT YOU WILL DO

• Coordinate and manage project closeout activities from construction/project completion through final closure.

• Verify that all required Equipment Change Requests (ECRs) have been submitted and work with Engineering to validate the appropriate quantity.

• Confirm Engineering has submitted required GIS Update Requests to the GIS team and verify necessary mapping updates are progressing.

• Work with GIS-related systems and processes, including environments such as Smallworld and MyWorld.

• Verify that Maximo Asset Automation has been completed, including hierarchy checks and validation that required asset data is complete.

• Review project Work Orders (WOs) to ensure required tasks have been completed and closed; follow up directly with work-order owners on outstanding items.

• Confirm required updates have been completed within the Facilities Ratings Database.

• Partner with ARC Analysts to investigate and resolve ARC failures preventing project closeout.

• Coordinate with Engineering to ensure redlines and as-built documentation are completed accurately.

• Follow up with permitting teams to ensure all associated permits are properly closed.

• Coordinate with third-party vendors to address outstanding double-pole removal/SPANS activities.

• Provide project team members with regular updates on closeout status, outstanding requirements, and next steps until projects are fully closed.

• Complete required CCFs on a monthly basis until project closure.

• Adjust and manage project forecasts throughout the closeout process.

• Send follow-up communications and coordinate across stakeholders to ensure outstanding tasks are completed within required timelines.

• Prepare and maintain required monthly reporting related to project and closeout activity.

• Analyze workflows, processes, systems, and project information to identify gaps and recommend solutions that improve operational effectiveness.

• Work across business and technical teams to identify process issues, document requirements, and support improvements to computer-based business systems and workflows.

WHAT YOU WILL NEED

• 10+ years of relevant experience within business systems analysis, utility operations, engineering support, asset management, project controls, project closeout, or a related area.

• Strong experience coordinating complex projects, workflows, or closeout activities involving multiple stakeholders and dependencies.

• Experience working with work orders, asset records, engineering documentation, or enterprise asset management processes.

• Strong analytical skills with the ability to review project information, identify missing or incomplete items, and drive issues through resolution.

• Demonstrated ability to follow up with multiple stakeholders and maintain ownership of outstanding action items through completion.

• Strong organizational skills and attention to detail, particularly when managing multiple projects or closeout requirements simultaneously.

• Strong written and verbal communication skills with the ability to work effectively across engineering, operations, technical, and business teams.

• Experience preparing reports, tracking project status, and communicating risks, outstanding items, and progress to stakeholders.

• Ability to work independently, prioritize competing responsibilities, and maintain accurate project and system documentation.

NICE TO HAVE

• Previous experience within the energy, utilities, power, transmission, distribution, or infrastructure industries.

• Experience with Maximo or another Enterprise Asset Management (EAM) platform.

• Experience with GIS and mapping systems, particularly Smallworld or MyWorld.

• Knowledge of Equipment Change Requests (ECRs), work orders, asset hierarchies, and asset-data validation.

• Experience supporting engineering project closeout, including redlines and as-built documentation.

• Experience coordinating permitting and permit closeout.

• Familiarity with facilities ratings, ARC processes, SPANS, CCFs, or similar utility project processes.

• Experience with project forecasting and monthly reporting.

• Strong understanding of the relationship between engineering documentation, GIS records, asset-management systems, and project closeout.
  
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