Administrative Coordinator

THE TEAM YOU WILL BE JOINING

Join a highly visible Innovation Center located at Optimist Hall in Charlotte.
Serve as the first point of contact for executives, employees, tenants, visitors, and vendors.
Support multiple leaders while helping create a polished, welcoming, and highly organized workplace.

Highly visible role with regular interaction with executive-level leaders and employees across the organization.
Opportunity to own front-office coordination while supporting managers and workplace operations.
Fast-paced, professional environment where communication, organization, and customer service are highly valued.

Professionally greet and assist executives, employees, visitors, tenants, and vendors.
Provide administrative support to multiple managers, including scheduling, correspondence, and document preparation.
Coordinate conference rooms, meetings, catering, and corporate events.
Support employee and contractor onboarding, including access, equipment, and training coordination.
Process invoices, purchase requisitions, purchase orders, and office expenses.
Manage office supplies, vendor services, facility requests, and general workspace organization.
Help ensure conference rooms, breakrooms, and other shared spaces remain organized and professional.

Experience in executive administrative support, office coordination, workplace services, front desk operations, or corporate hospitality.
Strong professional presence with experience interacting with senior leaders and executives.
Excellent communication and interpersonal skills with a polished, service-oriented approach.
Strong organizational skills and ability to manage multiple priorities.
Proficiency with Microsoft Outlook, Excel, PowerPoint, and Word.
Proactive, dependable, detail-oriented, and comfortable taking ownership of workplace needs.