Executive Assistant to C-Suite & Board

• Support a senior executive leadership team responsible for driving business performance, operational improvements, and continued organizational growth.
• Work closely with the CEO, CFO, and broader executive leadership team, serving as a trusted partner in managing priorities, communications, and day-to-day execution.
• Join an organization focused on strengthening processes, improving efficiency, and building a culture centered around doing what is most valuable.
• Play an important role in supporting executive leadership, coordinating board-level activities, and ensuring accountability across key business initiatives.
• Be part of a collaborative, evolving environment where sound judgment, professionalism, discretion, and the ability to anticipate needs are highly valued.

 
LOCATION
South Charlotte, NC | Hybrid schedule with four days onsite per week.
 
WHAT THEY OFFER YOU

• The opportunity to work directly with C-suite executives and gain exposure to high-level business decisions, board activities, and private equity stakeholders.
• A highly visible position where you can make a meaningful impact on executive productivity, organizational efficiency, and communication.
• The ability to take ownership of executive support processes, introduce efficiencies, and help establish structure within an evolving organization.
• An environment that values proactive problem-solving, independent judgment, accountability, and continuous improvement.
• Exposure to a global business with international operations, complex executive scheduling, and strategic initiatives.
• An opportunity to leverage technology, automation, and AI tools to streamline processes and enhance executive support.

 
WHAT YOU WILL BE DOING

• Executive Leadership Support: Manage complex calendars, meeting requests, scheduling conflicts, and competing priorities for the executive leadership team. Serve as a trusted gatekeeper, proactively recommending solutions and ensuring executives are focused on their highest priorities.
• Board & Strategic Meeting Coordination: Coordinate board meetings, private equity stakeholder meetings, and executive leadership discussions, including scheduling, logistics, meeting materials, attendance, and follow-up. Maintain organized schedules and tracking tools for recurring meetings and commitments.
• Meeting Preparation & Accountability: Prepare and organize meeting materials, capture minutes and key decisions, communicate action items, and proactively follow up with stakeholders to ensure commitments and deadlines are met.
• Executive Travel & Logistics: Coordinate complex domestic and international travel arrangements, working with travel partners and global teams to manage itineraries, accommodations, transportation, and other logistical needs. Support expense reporting and related administrative activities.
• Corporate Office Operations: Oversee day-to-day office logistics, including facilities coordination, office supplies, visitor arrangements, vendor relationships, building access, and technology/AV readiness.
• Process Improvement & Communication: Identify opportunities to streamline administrative workflows, improve internal communication, and leverage technology to increase efficiency. Maintain accurate, organized, and confidential information while ensuring clear communication and appropriate follow-through.

 
THE BACKGROUND THAT FITS

• Proven experience supporting C-suite executives or senior leadership teams in a fast-paced, complex corporate environment, ideally within a global, manufacturing, or private equity-backed organization.
• Strong executive presence, emotional intelligence, and professional judgment, with the ability to build relationships, maintain confidentiality, communicate effectively, and navigate sensitive situations.
• Exceptional organizational, prioritization, and problem-solving skills, with a proactive approach to managing competing demands, anticipating executive needs, and ensuring accountability.
• Experience coordinating complex executive calendars, board or leadership meetings, international travel, meeting materials, and high-level communications. Comfortable working independently and taking ownership of important deliverables.
• Highly detail-oriented and technologically proficient, with strong Microsoft 365 skills, including Outlook, Teams, Excel, PowerPoint, OneDrive, and SharePoint. Able to quickly learn new systems and implement more efficient workflows.
• Experience leveraging AI tools, automation, and emerging technologies to improve productivity, streamline administrative processes, and enhance executive support. Brings a continuous improvement mindset and the initiative to identify better ways of working.